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Office Coordinator

Job Location

London, EC2A



Job Description

We are an independent global security engineering consultancy and professional services provider who specialise in effective and innovative value added services for the built environment. We tackle complex projects at every scale and are responsible for the security of some of the world’s most prestigious businesses and buildings.

Our employees are our biggest asset, and we pride ourselves on hiring the right people to help make our business stronger. The quality, skill level, effectiveness and commitment of the people that work here are what drive our achievements and position us as a leading global security consultancy.

As a fast growing global business we are looking for an individual to join our Central Support team, alongside our colleagues in Finance and HR you will have the opportunity to work in a close knit team which includes the Director.

The Office Coordinator is the engine room to our organisation, the role would suit someone who enjoys being in demand and is pro-active and creative about making improvements to company culture and the office environment. No job is too big or too small. There is room for this role to progress into an Office Manager position for the right candidate.

Responsibilities will include, but are not restricted to:-

  • General office support including scanning, copying, booking meeting rooms both internal and external
  • Receive and direct telephone calls, take messages and forward as appropriate
  • Preparing and editing documents to company standard
  • Meet and greet visitors to the office and prepare refreshments
  • Keep communal areas in order - kitchen, reception and meeting rooms
  • Manage and maintain the administration systems and internal databases
  • Maintain the office facilities including maintenance of equipment and ordering supplies
  • Manage office contracts such as cleaners, utilities and insurance
  • Assisting with organising events such as the staff away day, team leader meetings & department get-togethers
  • Booking staff travel including international and putting together itineraries for staff members and new starters
  • Monitor First Aid and Fire Safety needs
  • Accountability for the upkeep & calendar for the company flat located in EC3
  • Management of the serviced office located across the road from the HQ
  • Liaising with serviced office providers globally during office lease renewal periods, including sourcing internet providers and office refurbishments
  • Drafting and ordering of business cards
  • Management of the supplier review process for the office in order to continuously meet our ISO 27001 and ISO 9001 accreditation
  • Taking responsibility for the companies’ quest to obtain ISO 14001 environmental management accreditation
  • Assist the company in how we can be more environmentally friendly, be willing to explore new ideas and options


Skills, Qualification and Experience:-

  • Minimum 2 year previous office experience essential
  • Must be friendly, approachable and willing to go the extra mile
  • Previous building management essential
  • Office refurbishment experience desirable
  • Good knowledge of MS packages
  • Excellent communication skills with a high level of spoken and written English
  • Excellent organisational skills with a good attention to detail
  • Ability to maintain a strict level of confidence
  • Ability to prioritise often within tight deadlines
  • Enthusiastic, reliable and a team player
  • First aid qualification (desirable)
  • SME office management experience desirable